Constitution
Revision date: 28 May 2015
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OBJECTS:
  1. The name of the League shall be “The Woking & District Pool League” hereafter known as the League
  2. The League is formed for the purpose of promoting pool amongst all players in the Woking & District area.
THE MANAGEMENT COMMITTEE:
  1. The League shall select a committee to undertake all league business
  2. The committee shall consist of: a Chairman; Secretary; Treasurer & other members (as defined in the current job titles sheet for each season) drawn from the affiliated teams.
  3. The three main officers will be responsible for the finances of the League; all cheques must have two signatures in accordance with the bank mandate. The treasurer will maintain adequate records of income and expenditure and at all times observe proper banking procedures. The accounting year shall end of the last day of the month immediately preceding that in which the AGM occurs.
  4. The three main officers will hold office for two years, and other elected members for one year. The committee may appoint any member of the incumbent committee to fill any vacancy that may occur. The committee may also co-opt any person whose appointment would be beneficial to the committee. The committee may not consist of more than ten people at any one time.
  5. At a committee meeting, each member of the committee present shall be entitled to one vote. In the event of a tie, the chairman shall have an additional casting vote.
  6. Any member of the committee may call a meeting after giving 72 hours notice and reasons for doing so to the rest of the committee.
  7. Subject to this constitution (as amended at any general meeting), the committee shall have full authority to make any decision that in their opinion is deemed necessary or beneficial to the League members.
  8. The League will endeavour to reimburse all reasonable expenses incurred by any member of the committee whilst conducting business on behalf of the League, such expenses to be approved by the committee and to be receipted.
CONDUCT OF GENERAL MEETINGS
  1. An Annual general Meeting (AGM) will be held by the League, within each calendar year between the end of the winter season and the beginning of the summer season on a Thursday night, at which the election of the committee will be held, and at which any member can charge the committee to give full account of any action taken by the committee.
  2. Any member wishing to add any item to the agenda or make a nomination for the committee, must notify the League Secretary in writing at least fourteen (14) days before the meeting. The committee must inform members of the time and venue of the AGM in good time.
  3. An Extraordinary General Meeting (EGM) may be requested by any six members of the League on application to the committee. Any letter of request must contain six signatures of current members of the Woking & District Pool League. Such meetings shall take place under the same conditions as an AGM as in rule
  4. An EGM shall take place if at any time the committee feels it necessary, or if circumstances reduce the committee such that a quorum cannot be achieved.
  5. The following people will be entitled to one vote each at a general meeting: All elected members of committee present:
    1. All team captains from any team affiliated for the Summer and/or Winter season in the twelve months prior to the meeting. (Captains may send ONE representative in their place).
    2. In the event of a tie the Chairman shall have an additional casting vote.
LEAGUE ORGANISATION
  1. Membership shall be open to all teams, clubs & public houses in the Woking & District area.
  2. The committee reserves the right to refuse entry to any team or individual if for any reason they consider that granting membership shall be detrimental to the League.
  3. All teams shall pay fees as agreed at an AGM. Only fully paid up teams will be entitled to enter any competitions organised by the League.
  4. All monies held by the League will, after deductions for legitimate expenses be used for the benefit of all League members.
  5. All competitions run under the auspices of the League will be played to EPA rules, as amended from time to time, and also under the procedural rules. However the committee shall have the right to alter any playing rule that they decide necessary. The committee shall promulgate copies of all current relevant rules to member teams.

DISCIPLINE

  • All members shall endeavour at all times to abide by the rules of the league.
  • Any player registered in the league questioning the committees integrity on public domains or social media will result in a ban from the league for a minimum of one season. Any playing queries need to go through either the League Secretary or a member of the committee.
  • The committee reserves the right to suspend, fine or expel any individual or team for breach of these rules or any other rule that the committee makes at any future time or for any act deemed to have brought the League into disrepute. Any member/team will be afforded every opportunity to defend themselves or explain themselves to the committee.
  • Any team expelled from the league will forfeit the whole of any subscriptions paid for the current year, and any rights accorded to them as members of the League. (The committee will advise the aforementioned parties of the period of suspension in writing).
  • All or any arrears owed to the League must be paid by the commencement of a season for the team to be eligible to play in that season.
  • Any member may request the committee to mediate in any dispute they may have with any other member/team within the League. Any decisions reached by the committee will be final and binding on all parties.
  • A sub-committee of three disciplinary committee members shall consist of the hearing committee in the event of disputes or conduct discipline matters. In the event of an appeal the matter will be dealt with by the remainder of the committee plus the chairman.
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